Tag Archives: PR firms

How PR Firms Promote False Credibility

travelling_snake_oil_salesman

Wall Street Journal columnist Jason Zweig recently called out “marketing services specialist” Clint Arthur for selling speaking opportunities at the Harvard Faculty Club and the West Point Club, as a means for his paying clients to leverage the credibility associated with those two respected institutions.

As Zweig’s article points out, however, the schools neither sponsored those events, nor endorsed the program in any way. Apparently, Zweig’s article hasn’t deterred Mr. Arthur from hijacking brand endorsements, as he continues to promote this service (and many others) on his LinkedIn profile and his websites, including the “Status Factory.”

Clint Arthur may represent the extreme end of PR hucksterism, but for decades many well-known public relations firms have sold other types of false or inflated credibility that relies on the implied third-party endorsement of respected media sources and organizations. (In some cases, those respected brands are complicit in selling their brand stature.)

Here’s one example of how the credibility game is played:

At considerable expense, a PR firm will earn their client a spot as a Subject Matter Expert (SME) on a respected journalist’s list of sources, which may eventually yield a relevant quote in a published story. Although that story will often contain quotes from other SMEs, including the client’s competitors – making the coverage useless from a sales and marketing perspective – the PR firm will hype this “earned media placement” in several ways, including:

  • A press release announcing that the client has been FEATURED in ForbesFortuneCNBC, the Wall Street Journal, etc.;
  • Social media postings on LinkedIn, Twitter and Facebook referencing the publicity;
  • A permanent “As seen in (name of media source)” banner on the home page of the client’s website;
  • Surgical removal of the client’s quote from the story, coupled with the publication’s logo, hung like a hunting trophy in the client website’s News section.

All of these tactics are intended to suggest that the client is a safe choice, simply because they’ve been mentioned in a respected media source. And all of these tactics overplay their hand, with respect to the public’s trust in legitimate media.

There are certainly many PR firms that help clients to generate earned media coverage based on bona fide thought leadership and subject matter expertise. High quality content is entitled to the full measure of direct and indirect promotion, to ensure that a client’s intellectual capital (as well as its media “endorsements”) are known to target audiences.

Where the PR industry has fallen short, however, and where the offending “media shops” continue to damage the reputation of the profession (with clients and journalists), is the attempt to claim credibility when it has not really been earned. In that regard, they deserve no more respect than that given to Clint Arthur.

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PR Playbook: Earning Your Seat at the Senior Management Table

While waiting for the PR profession-at-large to earn a place at the senior management table, current practitioners should develop their own company-specific strategies that will enable them to rub shoulders on an equal basis with their counterparts in finance, legal, marketing, operations or technology. The timeworn adage, “Think globally, act locally,” applies very well here.

Here are a few tactics to consider for your personal campaign to gain a seat:

  • Clarify PR’s Role – The most pragmatic answer to “What is PR?” may be: “Whatever your employer (or client) needs it to be.” Exploration of how the PR profession can be applied to achieve tangible benefits for your organization begins with frank and perhaps eye-opening conversations with senior managers to gain a first-hand understanding of their current perceptions and expectations of PR. You may be surprised at the depth of misunderstanding that exists within your organization regarding your activity and its value. This is an opportunity to clarify what PR does or can do for them, to identify their needs and establish expectations.
  • Get Quantitative – The nature of PR tactics can make it difficult to demonstrate a direct correlation between that activity and tangible business outcomes. Most senior executives accept that reality, and do not expect PR to be a profit center. However, PR practitioners who understand the bottom-line orientation of the business world make it a priority to connect the dots internally, by explaining and highlighting what role PR has played in helping to produce results – whether those outcomes are measured in lead generation, search engine page rankings, revenue growth, employee satisfaction or customer experience.
  • Speak Their Language – It’s not necessary to understand all the technicalities, issues or nuances related to various corporate functions, but you need to know what’s important. For example, your CFO does not expect you to be up-to-date on Dodd-Frank compliance, but does expect you to be well-versed regarding the company’s business model (how it makes and spends money), its competitive landscape, key legislation and enterprise priorities such as market share, acquisition or going public. Speaking your company’s language has less to do with knowing balance sheet terminology, and more to do with being tuned into what’s on the priority list of its senior team and your ability to adapt PR strategies to support those goals.
  • Get Strategic – As a staff function, PR is often viewed as corporate overhead, and expendable when times get tough. Making PR an essential element in line function strategies can build internal support as well as career longevity. To make PR indispensible within your organization, focus on activities that are valued by senior management. These are typically tactics that make the phones ring, or move the revenue needle. For example, drive a successful effort to get your company’s whiz-bang technology included in a respected industry benchmark such as the Gartner Magic Quadrant (ideally, without paying Gartner’s hefty subscription fee), and watch the PR department’s stature rise internally.
  • Act Like an Agency – Outside PR firms live or die by the level of service and results they deliver to clients. An agency’s motivation and enthusiasm are driven by an appreciation that if they fail to meet expectations or add value, they will likely be replaced. Corporate PR practitioners who adopt an agency mindset – treating each operational function as an outside PR agency might manage a client – can build internal support across the organization. From a practical standpoint, this means understanding what your internal clients need, developing tailored plans of action, being accountable for agreed-upon deliverables and maintaining a sense of urgency.
  • Be Fearless – You must serve as the PR function’s ambassador within your company. Keep the pom-poms in the file cabinet, but don’t be shy about discussing what’s working, as well as what’s not and why. If you don’t point out PR’s contribution to the top or bottom lines, no one else will. Conversely, if you don’t put shortcomings out on the table, someone else is likely to do that for you. And if you’re in an environment where honest conversations regarding success and failure are not fostered, then it may not be a management table where you want to be seated.
  • Get a Life – A PR practitioner’s internal reputation and stature are also shaped by professional involvement outside of the company. Your public relations skills can be of great value to civic, charitable and cause-related organizations, and regardless of the motivation for contributing your time, these affiliations represent 3rd party validation of your expertise. This experience also broadens your career horizons, sharpens your professional capabilities and can be personally rewarding and fun.

Best practices established by individual PR professionals – not PRSA lobbying, or PR courses in MBA curricula – represent the profession’s most valuable resource in its effort to move public relations from the management farm team to the big leagues. Over time, as more practitioners gain seats, including PR in the corporate decision-making process is likely to become standard practice, rather than the exception.

Bill Gates learned the “by invitation only” lesson the hard way when he was denied admission to the prestigious August National Golf Club, because he publicly expressed an interest in becoming a member. Similarly, if you want a seat at your company’s senior management table, you won’t get there by asking for it; so take the steps necessary to earn yourself an invitation.

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Stop the Insanity. Fire Your PR Firm in 2014.

The attribution is unsupported, but Albert Einstein is often credited with the quote: “Insanity is doing the same thing over and over again, and expecting different results.” Its source notwithstanding, the axiom applies perfectly to the great number of companies that retain PR firms, year after year, to generate publicity that will have little or no impact on tangible business outcomes.

Over the past 5 decades, to rationalize hefty monthly fees, the PR profession has successfully promoted three underlying assumptions:

  • Any publicity is good publicity.
  • The more publicity, the better.
  • Publicity generates revenue.

Here are just a few reasons why it’s insane for most businesses to base their marketing strategy on any of those assumptions:

  1. Lots of Media Exposure is Worthless. The “worthless media” category can include one-off quotes or mentions in round-up stories that also reference your competitors…if you’ve gained no unique mindshare.  It can include appearances on network and cable TV…if the topics have a short shelf-life, or are unlikely to be of interest to target audiences.  And it always includes exposure in advertorials (regardless of the sponsoring publication’s stature) and feature articles in pay-to-play vanity publications…because you gain no credible 3rd party validation.
  2. Counting Media Clips is a Zero Sum Game. PR firms often justify their value by the sheer volume of media exposure they generate…regardless of whether it stakes out intellectual territory, supports a client’s value proposition, or differentiates them in the marketplace. The goal should be to create an arsenal of effective credibility tools; not simply to generate clippings to hang like hunting trophies in the “Media” section of a website.  This zero sum game is also played in social media, where scorecards of “likes” and “followers” are used as hollow substitutes for meaningful business metrics.
  3. It’s All About Merchandising. Business leaders must address two key questions in advance of seeking any publicity: “1. What type of media exposure will benefit us most?” and “2. If we gain that exposure, what will we DO with it?” Responses to Question #2 must provide clear direction regarding how it will support the firm’s sales and marketing strategy; how it will be used to drive leads; how it will initiate meaningful conversations with clients and prospects; and how it can be leveraged to gain other opportunities for targeted exposure.

Most PR firms fail to deliver on the potential of their craft because performing it correctly requires really hard work, takes time, and demands accountability for business results. Your role as a responsible client requires that you hold your PR agency’s feet to the fire by expecting results that have a measurable impact on your company’s balance sheet. It also means that you must provide your agency with the time and guidance necessary for them to deliver something more than a pile of useless press clippings.

If you’re unwilling to make that commitment, or if they’re incapable of delivering on your expectations, then it’s time to stop the insanity. Fire your PR firm in 2014.

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PR / Media Pros Should Stand Firm on Requiring Quote Approvals

Quote Approvals Lower the Risk of Media Burn

The practice of requiring journalists to submit on-the-record quotes for approval by a source in advance of publication has long been a sore point between the media and the PR profession. A new spotlight has been cast on the issue, with writer Michael Lewis’ acknowledgment that he’d agreed to quote approval for his Vanity Fair profile on Barack Obama, and the new policy issued by the New York Times, which forbids their reporters from agreeing to “after-the-fact quote approval by sources and their press aides.”

Notwithstanding the New York Times’ effort to protect the integrity of the Fourth Estate, there are at least 3 reasons why it makes good sense for companies and organizations to stand firm on stipulating that reporters obtain quote approval as a pre-condition for granting an interview:

  1. Reporters Are Human. They often don’t bring the depth of knowledge that’s required to cover the assignments they’re handed…so they will make mistakes. They also bring their own points of view…so they will be selective in how they quote sources. And sometimes, they don’t always play by the rules. This blogger was told by a New York Times reporter that if I pressed for a correction to an error he had made regarding one of my clients, that he would never feature any of my clients in his column.
  2. The Spoken Word and Written Word are Very Different. A comment or offhand remark that’s expressed during an interview can cast a false or unfair impression when taken out of context, and when it is read rather than heard. Very few individuals have the ability to envision…as they are speaking…how their spoken words will look in print and to know what message those words will convey. Mark Twain recognized that “talk in print” results in “confusion to the reader, not instruction.”
  3. Journalism Is a Cat and Mouse Game. Reporters are frequently looking for a “gotcha” quote that can juice up their coverage, or support a point they’re seeking to make. Their questions can be contrived, or their approach designed to wear down a source. This blogger learned that lesson the hard way, when a Chicago Tribune reporter twisted a fact-based comment in a very long conversation that enabled him to write a story entitled, “Amex Official Admits CBOE Superiority.”

If you’re willing to participate in media interviews without the safety net of quote approval….here are some guidelines that will lower your risk of being burned:

  • You Can Never Be “Media Trained” – Regardless of whatever training, practice sessions or actual interviews you’ve had, believing that you are “media trained” provides a dangerous and false sense of security. Every reporter is different, every interview is a unique opportunity, and you need to be properly prepared every time.
  • Don’t Lead Lambs to Slaughter – For a host of reasons, and regardless of their org chart position or years of experience, some people are media disasters. If your senior manager or client has a track record of interviews that did not go well, avoid putting them in harm’s way. If a heart-to-heart conversation regarding their poor interviewing skills is not an option, at least ensure that they are equipped for interviews with tightly scripted talking points.
  • Tape Record all Interviews – When there’s a recorded version of an interview, a reporter is likely to be more careful in quoting a source, and you have something more credible than written notes, if there is any controversy. It’s good form to let the reporter know upfront that you will be tape recording an interview. If the reporter objects, and you still agree to conduct the interview, then your organization deserves whatever misquotes or misrepresentation may occur.

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Jimmy Webb and the Power of Storytelling for B2B Companies

Music critic Miss Universe on "A Hard Day's Night" movie set

Songwriting legend Jimmy Webb has written some of pop music’s most enduring ballads, including Wichita Lineman, By the Time I Get to Phoenix, Galveston, The Worst That Could Happen and the rock cantata MacArthur Park (simultaneously heralded as a musical masterpiece and the worst song ever written.)

The 66 year-old Oklahoma native now lives in Long Island and performs year-round at small venues in the US, Canada and abroad. Baby boomer fans pack the room to hear Webb strain to hit his own songs’ high notes, to listen to his tales of life on the road, and to get the real stories behind how and why he wrote specific songs.

At a show last weekend in New Jersey, Webb told fans about his first trip to London in 1964, where he fell in love with Miss Universe, who he met on the set of the Beatles movie, A Hard Day’s Night. According to the rambling story, in his attempt to impress the beauty queen – who had been cast as an exotic dancer and appears for 6 seconds in the film – Webb invited her back to his hotel room, where he sat her down next to him on the piano bench and performed his then unrecorded version of MacArthur Park. Unfortunately for Webb, the 7 ½-minute song failed to put her under his spell. She told him it was a silly song and left. Or so Webb’s story goes.

For the 450 people who heard Webb’s London adventure, all of whom have listened to MacArthur Park for decades, their musical experience has been forever re-shaped. When they hear that song in the future, it will provide a different context or a different meaning. Now, instead of cakes left out in the rain, they’re more likely to envision Jimmy Webb serenading Miss Universe in London. That’s the power of storytelling.

Social media and technology provide efficient ways for people to tell stories. But according to Dr. Pamela Rutledge, Director of the Media Psychology Research Center, “The human brain has been on a slower evolutionary trajectory than the technology. Our brains still respond to content by looking for the story to make sense out of the experience.”

Writing in Psychology Today magazine, Dr. Rutledge notes that, “When organizations, causes, brands or individuals identify and develop a core story, they create and display authentic meaning and purpose that others can believe, participate with, and share. This is the basis for cultural and social change. This is a skill worth learning.”

Increasingly, in B2B communication, companies focus on the medium and the technology, rather than the underlying message, its meaning or purpose.  In our world of websites, blast emails, podcasts, webinars, analytics, blogs, Facebook, Twitter, marketing automation, smart phones and mobile apps…it’s easy to forget that the quality of a company’s narrative drives people to notice, participate or care about what’s begin sold – whether that be a product, service or a philosophy.

We’re all familiar with how the big brand companies such as Harley Davidson, Jack Daniels, Levi Strauss, IBM and Ben & Jerry’s have leveraged their corporate narratives to build awareness and market interest. But most small and medium-sized companies, and B2B firms in particular, are at a loss to understand how the power of storytelling can showcase their core values, mission and marketplace differentiation. But this goal can be accomplished…not by cooking up elaborate tales about the company’s founders or its early struggles… but rather, by pulling back the curtain on how and why the company makes decisions, and by using real-life examples and incidents to provide interest and context.

A great example of effective storytelling involves Davidson Trust Company, a Devon, Pennsylvania-based investment manager with around $1 billion in assets under management. In a series of columns published in the Philadelphia Inquirer, Davidson’s CEO Alvin A. Clay III used stories to establish relevance for his thoughts on issues of importance and likely interest to his firm’s current and prospective investors.

In one of his columns, Davidson’s CEO described how his father – a longtime professor at Villanova – had been the beneficiary of kindness as a young man, and had devoted much of his teaching career returning the favor to others. In another, Mr. Clay recounted a heated debate he had experienced with other business leaders, and how that exchange had shaped his decision-making process regarding publication of his company’s ethics statement on its website. In all of Clay’s columns, he used storytelling to deliver insight and to position the Davidson brand in a genuine, credible and memorable manner.

At his concerts, Jimmy Webb spends more time telling stories than he does on singing his songs. And these events typically end with a 10-minute standing ovation.

Earlier this month, Davidson Trust Company received its own standing ovation. Publicly traded Bryn Mawr Bank Corporation (NASDAQ:BMTC) announced plans to acquire Davidson.

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No-Cost, Cornball Marketing Can Drive B2B Top-of-Mind Awareness

LtoR: Heather Fuller, Andrew Crisp, Percy, Gary Thompson, Mickie Kennedy. Missing: Nimmi, the acrobatic dog.

eReleases competes with dozens of electronic news distribution services, all seeking to charge companies and PR agencies hefty fees to put their press releases in front of journalists, in hopes of capturing the media’s attention and coverage.

After some polite online badgering by eReleases, Highlander Consulting gave that upstart firm a shot last week; tasking them to distribute a press release for one of its clients, CAP Index Inc. – a leading provider of  crime forecasting data and risk analytics.  eReleases’ results were as good as, or better than, any of its larger, better-known competitors.

But what impressed us more than the quality of their service, was the no-cost, cornball guerilla (included in photo) marketing tactic that eReleases applied to thank us for our business.

A whacky whiteboard “eReleases Welcomes…” photo, personalized by name, sent by editorial director Heather Fuller, was embedded with this note:

“We just wanted to take the opportunity to personally welcome you as a valued eReleases customer and let you know we’re not just a website in some guy’s basement. 🙂

If you ever have any questions or concerns, pick up the phone and call us. All of our editors pick up the phone. No pushy salesperson or operator standing between you and us.”

So….what service provider will Highlander think of FIRST the next time we need to distribute a press release online?

Marketing Lesson: Cheap, clever and memorable can beat costly and sophisticated when it comes to driving top-of-mind awareness with targeted B2B audiences.

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Sales Tips from PR Legend Lee Levitt

Lee Levitt, sans fedora and shoulder bag

Lee Levitt, who passed away in 2010 at the age of 80, continues to be remembered as a PR practitioner who gave much to the profession; as someone who lived up to his characterization as an industry visionary.

Paging through Lee’s “Manual of PR Sales Strategy & Tactics,” the insights he  offers are as relevant today as when he wrote them in 1992, and apply across all professional service disciplines, not just PR. Here are a few Levitt gems:

  • “What most managements want to buy today is the accomplishment of specific substantive corporate / institutional goals… So that is what you must sell. You cannot simply come in and enumerate the skills you have, the technical things you can do. You must explain how applying them will solve some substantive problem or take advantage of some substantive opportunity.”
  • “Telling people that you are going to counsel them can make you seem presumptuous and arrogant. No matter how diplomatically you put it, you seem to be saying that management is dumb and benighted, while you are smart and enlightened.”
  • “What prospects really want to hear about is themselves. They want you to tell them about themselves in exactly the same words they use… And they want you to want their business and be enthusiastic about it.”
  • “Never criticize what the prospect has done in the past. Let the prospect tell you what went wrong and whose fault it was… If asked if you could have done better, say you hope so.”
  • “Most salespeople believe it is their job to talk, and up to a certain point that is true. But once the prospect is primed to talk, it is your job to shut up and listen. Some salespeople never learn this.”

If you can find a copy of Lee’s book, buy it and read it. If you have a copy on your bookshelf, pull it out and re-read it. But don’t ask to borrow my copy, because it’s not going anywhere.

Lee Levitt embodied craftsmanship in public relations, and left a lifetime of wisdom for those who follow in his footsteps.

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PR Lesson from a Twitter Flap

Emma Sullivan

@emmakate988

Just made mean comments at gov brownback and told him he sucked, in person #heblowsalot

When Shawnee Mission High School student Emma Sullivan jokingly tweeted her friend on November 21st, expressing her opinion of Kansas Governor Sam Brownback’s education policy, she had no reason to suspect that her 87-character message would ignite a firestorm of national debate; generate media exposure from nearly every major news source; increase her Twitter followers to nearly 16,000 from 61; or make her the poster child de jour for the First Amendment.

It wasn’t Emma’s tweet that caused the high-profile controversy. The flap was created by a staffer in Governor Brownback’s office who was compelled to contact the leader of Emma’s “Youth in Government” program, who notified Emma’s high school principal, who demanded an apology from Emma, who responded by notifying the media that her God-given American right to tweet was threatened. Stop the presses: we’ve got ourselves a sexy story that’s ready for prime time.

At this point, Governor Brownback and the Shawnee Mission School District had a big decision to make: either hold your ground, or back off a controversy that the media was likely to milk for days, and would position the governor and educators as free speech bullies and social media terrorists.

Contrary to decision-making you might expect from politicians and bureaucrats, both parties immediately backed down. The governor issued an apology, and the school district publicly stated its support of free speech and said Emma was not required to apologize. Smart move.

The PR lesson from this tweet heard round the world is that an apology is often the most effective way to limit damage to one’s reputation or brand. It takes guts to admit an error, but if it’s done correctly, you can build goodwill that offsets the mistake.  For some guidelines on how to apologize correctly, check out Ken Makovsky’s blog post on John Kador’s book, “Effective Apology.”

Emma Sullivan might want to put Kador’s book on her Christmas wish list. She has yet to learn basic diplomacy skills from her Youth in Government program. To date, Emma has refused to apologize for her salty tweet.

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B2B Marketing Strategies and Insights

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